Program Activities

Trainings

• Participant Contact Data Collection Policy Annual Training
  • Training
  • Guidance
  • Annual Policy acknowledgement
• FFY 2023 PEARS Updates/Changes (mostly in Program Activities module)
  • Handout - Summary of FFY2023 Updates/Changes
  • Slides – Oct 25th and 27th Office Hour(s)
  • Recording – Oct 25th Office Hour
• FFY 2022 Programmatic Data Collection 
  • Recording
  • Slides
  • Forms Crosswalk
  • Tracking Tools Guide and Quality Assurance Workflow

Program Activity Delivery Forms

De-identified Adult Sign-in Sheets - EXAMPLES

• English Sign-in PDF Form
• Spanish Sign-in PDF Form

Extender | Teacher | Peer Educator Enrollment Form Updated for FFY2024

• PDF Form (can be printed and used as a hard copy form)
• Word Form

Adult Demographic Cards

Without ID#

• English
• Spanish
• Chinese-Traditional
• Hmong
• Tagalog
• Vietnamese
• Arabic
• Russian

With ID#

• English
• Spanish

Family / Group Demographic Card

• English
• Spanish
• Hmong
• Vietnamese
• Arabic
• Russian

Large Print Adult Demographic Card

• English
• Spanish

Demographic Resources

Adding Demographics to a Program Activity in PEARS - Tip Sheet  

FAQ for Demographic Gender Questions

Program Activity Tracking Forms

Direct Education Tracking and CATCH Lessons Forms

• Electronic Fill-able Forms
• Print Forms
• Google Sheets | Please request access to the shared drive

Direct Education Tracking Form Instructions

• Program Activity Form Instructions
• CATCH Form Instructions

Distance Learning Lesson Tracking Forms-All

These forms are designed to capture data for virtual lessons that have a lesson plan and a predetermined time for each lesson

• Instructions and Lesson Time - Guide
  • Pre-K
  • K-5
  • Middle & High School
  • After School

PEARS Data Entry Guidance

• FFY25 PEARS Reporting Change for CATCH Intervention
• PEARS Data Entry Guidance for Program Activity Reporting Form
• PEARS Data Entry Guidance for CATCH Reporting Form

Customizing and Distributing Electronic Forms

• Customizing your electronic Forms
• Distributing Electronic Forms through Adobe

Early Childhood Education Tracking Forms

Google Sheets | Please request access to the shared drive

• Go, Glow, Grow PDF Form
• Happy, Healthy Me PDF Form
• ECE Form Instructions
• ECE PEARS Data Entry

PEARS Program Activity Resources

• CFHL, UC PEARS Program Activity Module Tip Sheet Updated 03.15.21

• Adult Distance Learning Guidance ♦ Updated 05.06.21 Collecting demographics and tracking participants, Adult recruiting methods and guidance

Collecting Surveys through PEARS

PEARS Surveys Tip Sheet UPDATED

This document demonstrates the step-by-step process for attaching surveys in PEARS, if administering surveys in person – entering matched pre/post survey data into PEARS, using the auto calculate function to generate demographics for your class participants, and collecting surveys online using the survey link/QR code in PEARS.

Online Surveys Tip Sheet UPDATED

This document takes you step-by-step through the process for accessing online survey links in PEARS and Qualtrics as well as distributing survey links to class participants via Zoom in order to collect participant surveys online when delivering web-based nutrition education classes.

PEARS: How to Collect Survey Response Data with a Public Link

This resource includes a “how-to” video from PEARS that take you step-by-step through the process for generating a public survey link in PEARS in order to collect adult participant surveys online when delivering web-based nutrition education classes.